Custom Document Management System
Stop fighting SharePoint. Build a document system that actually works the way your team does.
SharePoint costs a fortune and takes months to configure. Google Drive becomes chaos at scale. Dropbox Business lacks the workflow features growing teams need. Every off-the-shelf DMS forces you into its way of organizing and accessing documents.
A custom document management system gives you exactly the folder structures, permissions, approval workflows, and search capabilities your team needs. No unused features cluttering the interface, no per-user licensing that punishes growth.
We build DMS platforms for law firms managing case files, construction companies handling project documents, healthcare organizations with compliance requirements, and any business that has outgrown basic cloud storage.
What You Get
Custom Organization
Folder structures and metadata schemas designed for your specific document types and workflows — not generic templates.
Full-Text Search
Search inside documents, not just filenames. Filter by metadata, date ranges, document type, and custom fields.
Version Control
Track every change with full version history. Compare versions, restore previous drafts, and see who changed what.
Granular Permissions
Role-based access control at the folder, document, or even section level. Audit trails for compliance.
Approval Workflows
Route documents through review and approval chains. Track status, send reminders, capture e-signatures.
System Integration
Connect to your CRM, ERP, or project management tools. Documents live where your team works.
When a Custom DMS Makes Sense
If your team has fewer than 20 people and standard document needs, Google Drive or Dropbox is probably fine. Custom DMS development is for organizations with specific compliance requirements, complex approval workflows, or document volumes that overwhelm generic tools.
Signs you need a custom solution: you're spending more time organizing documents than using them, your compliance audit prep takes weeks, your team can never find what they need, or you're paying $20K+/year for a DMS that still doesn't fit.
Compliance-Heavy Industries
Legal, healthcare, finance, and government organizations with strict document retention and access control requirements.
High Document Volume
Organizations processing thousands of documents monthly that need automated classification and routing.
Complex Workflows
Multi-stage review and approval processes that can't be modeled in generic DMS platforms.
What We Build
Every custom DMS includes the core features your team needs: document upload and storage, full-text search, version control, permissions, and audit trails. The custom features are what make it worth building.
Custom capabilities we frequently build: automated document classification using AI, integration with existing systems (CRM, ERP, accounting), custom metadata schemas per document type, compliance-specific retention policies, client-facing document portals, and mobile access for field teams.
Security and Compliance
Document management is inherently security-sensitive. We build with encryption at rest and in transit, complete audit logging, role-based access control, and data residency compliance (US hosting available).
For regulated industries, we can implement SOC 2 controls, HIPAA-compliant document handling, and custom retention policies that automatically enforce your compliance requirements.
Technologies We Use
Frequently Asked Questions
How much does a custom DMS cost?
How long does it take to build?
Can you migrate our existing documents?
What about document storage costs?
Ready for a DMS That Actually Works?
Book a free consultation. We'll review your document management needs and show you what a purpose-built system could look like.