Custom HR Management System
Stop paying per-employee for HR features you don't use. Build an HRMS that matches your organization's actual processes.
BambooHR, Gusto, Namely, Rippling — every HR platform charges per employee per month and gives you a generic set of features designed for the average company. But your organization isn't average. Your onboarding has specific steps, your leave policies are unique, and your compliance requirements are industry-specific.
A custom HRMS eliminates the compromise between what your HR team needs and what your platform provides. Purpose-built employee records, your exact leave policies, integrations with your payroll provider, and compliance tracking that matches your regulatory requirements.
We build HR systems for companies with complex organizational structures, multi-province compliance needs, industry-specific certifications, and teams that have outgrown the one-size-fits-all approach of SaaS HR platforms.
What You Get
Employee Lifecycle Management
Custom onboarding flows, role changes, department transfers, and offboarding checklists designed for your HR processes.
Leave & Attendance
Your exact leave policies — vacation accrual rules, sick leave, parental leave, state holidays — not generic templates.
Payroll Integration
Connect to your payroll provider (ADP, Gusto, Rippling) with automated data sync. No manual exports.
Compliance Tracking
Track certifications, training requirements, and regulatory compliance with automated reminders and reporting.
HR Analytics
Headcount trends, turnover analysis, compensation benchmarking, and diversity metrics — your specific KPIs.
Self-Service Portal
Employees manage their own profile, submit leave requests, access documents, and complete onboarding — reducing HR workload.
When Custom HRMS Makes Sense
For companies under 50 employees with standard HR needs, BambooHR or Gusto is probably fine. Custom HRMS makes sense for organizations with complex compliance requirements, multi-location operations, industry-specific HR workflows, or per-employee SaaS costs exceeding $15,000/year.
Common triggers: you're maintaining spreadsheets alongside your HR platform because it can't track what you need, your compliance audits require manual data gathering across multiple systems, or your HR team spends more time fighting the tool than helping employees.
US Compliance Built In
US HR is complex. State employment standards vary significantly, holiday schedules differ by state, and payroll rules change regularly. Off-the-shelf HR tools often handle multi-state requirements as an afterthought.
We build HRMS platforms with US compliance as a first-class feature: state leave entitlements, holiday calculations by state, W-2/1099 generation support, and integration with payroll providers like ADP, Gusto, and Rippling.
Integration With Your Existing Tools
A custom HRMS doesn't replace everything — it connects everything. We integrate with your existing payroll provider, benefits administration, recruitment tools (Greenhouse, Lever), learning management systems, and accounting software.
The result is a single source of truth for employee data that feeds all your other systems automatically. No manual exports, no sync issues, no conflicting data.
Technologies We Use
Frequently Asked Questions
How much does a custom HRMS cost?
Can you handle US payroll?
How long does it take to build?
Can you migrate from BambooHR?
Ready for HR Software That Fits?
Book a free consultation. We'll review your HR processes and show you what a purpose-built HRMS could look like for your organization.